We may disclose personal and sensitive information to a variety of recipients when:
Any disclosures of personal data are always made using the minimum personal data necessary for the specific purpose and circumstances, and with the appropriate security controls in place. Information is only disclosed to those agencies and bodies who have a need to know, when there is a lawful basis to do so.
Your personal data will be shared internally with your line manager, other managers in the area in which you work and the workforce and OD department as appropriate. There will also be times when members of other departments need your data to perform their own role (e.g. occupational health, IT and managers who are part of a disciplinary or grievance hearing which involves you).
Limited information may also be shared with employee benefit providers where you have signed up for their service for example Hapi, Blue Light Card, WageStream, Cycle to Work, salary sacrifice scheme providers.
Your personal data will also be shared with NHS Shared Service Partnership for recruitment, payroll and pension purposes and with the Home Office to obtain a certificate of sponsorship (if applicable). Your personal data may also be shared with HMRC and the NHS Pensions Agency.
On occasions we may share your personal data with other third parties. For example, if an employment reference is requested or if you ask us to provide proof of employment to a mortgage provider. We will also share personal data about you if there are safeguarding concerns or concerns about your fitness to practice e.g. DBS, the police, or other professional bodies.
We are legally obliged to have a publication scheme, which is available on the health boards Intranet and Internet. Staff who have an expectation of being contactable in their role may have their names and work contact details published in documents placed in the publication scheme and hence, on the Internet.
Hywel Dda University Health Board is required by law to protect the public funds it administers. It may share information provided to it with other bodies responsible for auditing or administering public funds, in order to prevent and detect fraud.
Every year, the NHS is required to participate in the National Fraud Initiative (NFI). As part of this, we provide payroll information for data matching. Data matching involves comparing sets of data, such as payroll or benefits records of an organisation, against other records held by the same or another organisation. Find out more from the NFI Privacy Notice (opens in new tab).