We will use your information to administer your employment and associated functions. Your information may be shared between relevant colleagues who need the information to carry out their duties, like your line manager or HR teams.
We use staff data to meet our legal obligations as an employer, which include
- recruitment and selection
- compliance with visa requirements
- maintaining staff records, including payroll, benefits, corporate travel and other reimbursable expenses, development and training, absence monitoring, performance appraisal, conduct, management progress, disciplinary and grievance process and complaints, pensions administration, and other general admin and human resource related processes
- defence of legal claims
- monitoring equal opportunities
- payment of trade union membership fees
- providing facilities, like IT systems access, library services and car parking
- preventing and detecting crime, like using CCTV and photo ID badges
- maintaining patient health records, in line with the Health Board’s clinical records keeping standards
- managing safe environments and fitness to work
- Informing the authorities of your suitability to be appointed to certain jobs involving children or vulnerable people
- managing human resources process, like sick pay, managing absence, parental leave, and workforce planning
- occupational health and wellbeing services
- service quality evaluation & monitoring
- To monitor use of our information and communication systems to ensure compliance with our IT policies
- We will use information about your race or national or ethnic origin, religious, philosophical or moral beliefs, or your sexual orientation, to ensure meaningful equal opportunity monitoring and reporting
- We will use trade union membership information to pay trade union premiums, register the status of a protected employee and to comply with employment law obligations